As part of the recruitment process, Sensient collects and processes personal data relating to job applicants. This privacy notice will inform you about how Sensient will meet its data protection obligations if you choose to participate in the process.
What information does Sensient collect?
Sensient collects a range of information about you. This includes:
your name, address and contact details, including email address and telephone number;
details of your qualifications, skills, experience and employment history;
whether or not you have a disability or other condition for which Sensient needs to make reasonable adjustments during the recruitment process; and
information about your entitlement to work in the country of the job for which you are applying.
Sensient may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment.
We may also collect personal data about you from third parties, such as references supplied by former employers. We will inform you that we are doing so.
During the recruiting process, data will be stored in the electronic recruitment portal.
Why does Sensient process personal data?
Sensient has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.
In some cases, we need to process data to ensure that we are complying with its legal obligations, including eligibility to work.
Sensient may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor compliance with laws. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability.
We process such information to carry out its obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, Sensient may keep your personal data on file in case there are future employment opportunities for which you may be suited. We will ask for your consent before it keeps your data for this purpose and you are free to withdraw your consent at any time.
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.
We will not share your data with third parties, unless your application for employment is successful and we make you an offer of employment.
How does Sensient protect data?
We take the security of your data seriously. We have internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.
For how long does Sensient keep data?
If your application for employment is unsuccessful, the organization will hold your data on file for 6 (six) months after the end of the relevant recruitment process. If you agree to allow us to keep your personal data on file, we will hold your data on file for a further 6 (six) months for consideration for future employment opportunities. At the end of that period, or once you withdraw your consent, your data is deleted or destroyed. You will be asked when you submit your CV whether you give us consent to hold your details for the full 12 months in order to be considered for other positions or not.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment.
access and obtain a copy of your data on request;
require the organization to change incorrect or incomplete data;
require the organization to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
object to the processing of your data where Sensient is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact our Data Protection Officer, listed below.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to Sensient during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.
Notice At Collection For Applicants Residing In California
Sensient (the “Company”) is providing you with this Notice At Collection For Applicants Residing In California (“Notice”) to inform you about:
the categories of Personal Information that the Company collects about applicants who reside in California; and
the purposes for which the Company uses that Personal Information.
For purposes of this Notice,
“Personal Information” means information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a natural person that the Company collects about its applicants, who reside in California, in their capacity as applicants for positions with the Company.
Assistance For Individuals With Disabilities
Upon request, alternative formats of this Notice will be made available to individuals with disabilities.
The Company collects information about race, age, national origin, disability, sex, and veteran status as necessary to comply with applicable legal obligations, including the reporting requirements of the federal Equal Employment Opportunity Act and California’s Fair Employment and Housing Act. The Company also uses this Personal Information for purposes including: (a) with respect to disability and/or medical condition, as necessary, to comply with Federal and California law related to accommodation; and (b) with respect to age, incidentally to the use of birth date for identity verification. The Company collects this category of Personal Information on a purely voluntary basis, except where collection is required by law, and uses the information only in compliance with applicable laws and regulations.
The Company collects information about race, age, national origin, disability, sex, and veteran status as necessary to comply with applicable legal obligations, including the reporting requirements of the federal Equal Employment Opportunity Act and California’s Fair Employment and Housing Act.
The Company also uses this Personal Information for purposes including: (a) with respect to disability and/or medical condition, as necessary, to comply with Federal and California law related to accommodation; and (b) with respect to age, incidentally to the use of birth date for identity verification.
The Company collects this category of Personal Information on a purely voluntary basis, except where collection is required by law, and uses the information only in compliance with applicable laws and regulations.
Purposes Potentially Applicable To Any Of The Categories Of Personal Information Listed Above
The Company also may use applicants’ Personal Information to facilitate administrative functions and information technology operations and for legal reasons and corporate transactions. These functions include, but are not limited to the following:
to manage and operate information technology and communications systems, risk management and insurance functions, budgeting, financial management and reporting, and strategic planning;
to manage litigation involving the Company, and other legal disputes and inquiries and to meet legal and regulatory requirements;
in connection with a corporate transaction, sale, or assignment of assets, merger, divestiture, or other changes of control or financial status of the Company or any of its subsidiaries or affiliates; and
to manage licenses, permits and authorizations applicable to the Company's business operations.
